Event Manager

Experienced Event Manager specializing in strategic planning and execution for large-scale community events.

Posted: February 28, 2024

POSITION SUMMARY

The Jewish Federation of Greater Pittsburgh is currently seeking a highly motivated and experienced individual to fill the role of Event Manager. As the central fundraising and community planning organization for the Pittsburgh Jewish community, the Jewish Federation of Greater Pittsburgh strengthens Jewish life, supports those in need, and builds a safer, more inclusive world in Pittsburgh and through our overseas partner agencies.

Overall Goals

  • Plan, coordinate, and execute major events (expected attendance 100+) for the entire organization.
  • Oversee and ensure seamless execution of all events.
  • Collaborate with staff and, where applicable, with event volunteer leaders on coordination of events.

ESSENTIAL JOB FUNCTIONS

  • Plan major events throughout the course of the year in conjunction with the event’s lead staff person. Help to determine event strategy and marketing, conduct research, make site visits, and find resources to help staff make decisions about event possibilities.
  • Create and track event budget estimates and ensure adherence to these budgets.
  • Review, negotiate and approve vendor pricing proposals, contracts and invoices.
  • Coordinate and monitor event timelines and ensure deadlines are met.
  • Serve as a liaison with vendors on event-related matters.
  • Help to determine creative direction for each event, including design work as needed.
  • Work closely with Marketing Department and other staff to create and to monitor the marketing timeline, serving as the primary liaison between marketing staff and event lead staff.
  • Coordinate staff roles, event job descriptions and training per event.
  • Provide on-site, day-of event management.
  • Complete follow-up on all events including final contract resolutions, payments and so forth.
  • Work to enhance onsite Federation branding across events. Measure event results and analytics.
  • Maintain, organize, and track offsite storage and inventory.
  • Coordinate alcohol use and distribution for all meetings and events, including purchasing, tracking, and quarterly budget reimbursements.

PREFERRED QUALIFICATIONS

  • Minimum of a Bachelor’s Degree in relevant or related field and 1-3 years of event experience or work in related activities.
  • Excellent planning and organization skills
  • Exceptional research abilities
  • Excellent interpersonal and communication skills
  • Ability to manage multiple projects and collaborate with a wide variety of staff and personalities
  • Outstanding negotiation skills

COMPENSATION

This position has a competitive hiring range of $52,600 to $68,400 a year to commensurate with experience.

The Jewish Federation of Greater Pittsburgh offers people friendly environment, including:

  • Excellent health care and retirement benefits
  • Generous time off
  • Hybrid work arrangement
  • Opportunities and an annual stipend for continued professional development, including access to the JPRO Network, which connects, educates, inspires, and empowers professionals working in the Jewish nonprofit sector

TO APPLY

Qualified individuals may apply by sending cover letter and resume to Human Resources at employment@jfedpgh.org.

STATEMENT OF EEO AND INCLUSION

The Jewish Federation of Pittsburgh is an equal opportunity employer and will not discriminate against any applicant on the basis of race, color, national origin, age, religion, disability status, gender, sexual orientation, gender identity, marital status, or any genetic information.

Inclusion of people of all abilities is a core value of Jewish Pittsburgh. For accommodations for disabilities in the application or interviewing process, please contact us at employment@jfedpgh.org.

2000 Technology Drive Pittsburgh, PA 15219

Posted By

Jewish Federation of Greater Pittsburgh

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