Essential Job Functions:

Financial Operations

• Manage payment processing for vendor invoices, seminar participants, and reimbursements.
• Oversee employee expense reporting and monthly office expenditures.
• Maintain accurate records of program expenses and revenue.
• Collaborate with finance partners to process payments and international wire transfers.
• Prepare annual and program-specific budgets.
• Create financial reports for internal use and grant submissions.
• Process check deposits and track endowment statements.

Donor and Grant Management

• Maintain accurate records of submitted, committed, and prospective donations.
• Coordinate donor acknowledgments, recognition, and cultivation events.
• Lead the planning and execution of the annual fundraising dinner.
• Track and manage grant timelines and submission portals.

Administrative Operations

• Prepare for and support meetings, including setup, moderation, and follow-up.
• Review and manage contracts, MOUs, and vendor agreements.
• Research and recommend new vendors or software solutions as needed.
• Oversee procurement and inventory of office supplies.
• Coordinate professional printing of marketing and instructional materials.
• Manage logistics for visiting scholars, including travel and lodging.
• Maintain the master organizational calendar.
• Collaborate on developing office-wide operational policies.

Board and Executive Support

• Provide administrative support to the Executive Director, including expense reporting.
• Support the Board by preparing meeting invitations, agendas, and minutes.

Professional Learning

• Participate in professional development opportunities as needed.

Other Duties

• Perform other responsibilities as required by the Executive Director or Education Programs Director.

Qualifications:

Education: 

• Bachelor’s degree preferred, or equivalent relevant experience.

Work Experience:

• Minimum of 1 year of experience in operations, nonprofit administration, finance, or related fields.

Knowledge/Skills/Certifications:

• Professional demeanor with discretion and confidentiality.
• Strong organizational and communication skills with keen attention to detail.
• Ability to prioritize tasks, multitask, and work independently in a fast-paced environment.
• Openness to constructive feedback and a commitment to growth.
• Proficiency with tools such as Google Suite, Microsoft Office, Salesforce, donor management software, WordPress, Formstack, Donorsphere, Adobe, YouTube, and Zoom.

Physical Demands:

• Extended periods of sitting at a desk and working on a computer.
• In-person events that include walking and standing.
• Occasional lifting of items under 15 pounds.

Other Requirements:

• Availability for some evenings and weekends.

COMPENSATION

This position has a competitive hiring range of $46,412 to $ 66,303 a year, commensurate with experience.

To Apply:

Qualified individuals may apply by sending cover letter and resume to Human Resources at employment@jfedpgh.org

The Jewish Federation of Pittsburgh is an equal opportunity employer and will not discriminate against any applicant on the basis of race, color, national origin, age, religion, disability status, gender, sexual orientation, gender identity, marital status, or any genetic information.
Inclusion of people of all abilities is a core value of Jewish Pittsburgh. For accommodations for disabilities in the application or interviewing process, please contact us at employment@jfedpgh.org.